A Diary Management Guide For Busy Business Owners
Whether you have been in business for years or are right at the start, diary management is an area you can’t overlook. Managing your time effectively is a baseline requirement for an entrepreneur. Entrepreneurs are often required to be thinking of six things at once; trying to keep everything in your mind and hit your targets at the right time is nigh-on impossible. There’s nothing wrong with needing a little help along the way.
In an effort to bring forth organization from chaos, below, we examine the essential dos and don’ts for business owners when it comes to diary management. If you take these lessons to heart, there’s a good chance you’ll be more organized than you ever have been before – and your business is going to benefit too.
DO: Keep Both Electronic & Paper Diaries
Electronic diary management such as the ideas featured here are fantastic. They are modern; can be accessed from multiple devices; and you never have to worry about remembering to carry a diary around with you.
However, viewing electronic management as a total replacement for a paper diary can be a recipe for disaster. In truth, the electronic versus paper debate shouldn’t be an either/or. It’s a both. Use your electronic management for the basics, such as times, dates, to-do lists, and other essential reminders. Your paper version can be more detailed. So here’s an example:
The Electronic Version: May 28th. Meeting with supplier at 2pm. Reminder set for two days before.
The Paper Version: May 28th, 2pm, discuss with supplier reduction of costs if buy higher quantities in future, also discuss 3% of previous order that was not up to standard.
Bringing these two management systems together allows you to cover all your bases in the most effective way, without cluttering either of them up with excessive information.
DON’T: Double Book Yourself
When you’re busy trying to keep a business functioning, having a client or supplier cancel at the last minute is incredibly annoying. They had been occupying a time space you could have given to another meeting. Sure, you can find something to do with the time now it’s thrust upon you, but it doesn’t feel as productive as it might otherwise have.
If cancellations happy to you frequently, you might be tempted to double-book yourself – so you can be sure one of the meetings is going to go ahead. Think this through, however, and the strategy doesn’t work. What if both meetings can go ahead – but now you’re the one giving the last minute cancellation, because you’ve double-booked? Don’t risk it. Instead, keep notes in your paper diary of what else you can do with the time if you’re on the receiving end of a cancellation.
DO: Make Checking Your Diary A Habit
When you finally finish the working day and all you want to do is go home and put your feet up, pause for 10 seconds. Check your diary for what you have coming up the next day. This helps to ensure nothing is sprung on you at the last moment, and gives you a whole evening to prepare if your forthcoming appointment requires it.
Enjoy your freshly organized business life!